Minutes from 2-5-09

Here's are the minutes from 2-5-09:

Capital City Pride
Minutes 2-5-09

• Roll Call
• Introductions
• Review Monthly CCP meeting
• Address new Capital City Pride emails (Ed)
o new emails have been created, and are on website
o (also handed out at meeting)

• Committee Chair Updates
o Communications – 3 people volunteered to be in charge of Pride guide, still seeking cover art for Pride guide, Ads reserved by April 3rd
• Discussed why we are having several logos
• Clarified; artists within communication committee are designing cover for Pride Guide based on current logos
• Alan asked about if Coke has a problem with our logo, Anthony said that Cyndi Wiley did get it approved through Coke’s art department
• Anthony also passed out cards
• Anthony also passed out information on which committee member is in charge of which electronic communication medium
• Website is set up currently so that any person can add events to the calendar, will be checked for appropriateness
o Fundraising – Todd
• $566 check for pride from bingo, beer bust, and collection boxes at Pride
• Changed sponsorship level, created individual/family sponsorship, open to ideas/suggestions
• Passed around suggested template for volunteer restructuring
• Pride wristbands (like Livestrong), proposed to buy 2000 at 18 cents each, sell for $2, also for 10 cents extra we can get
• 18 people on the fundraising committee can sell at bars, churches, businesses, etc.
• 10 days turnaround time, can reorder if we sell out
• Motion to buy 2000 bracelets saying Capital City Pride
• Shot glasses would cost about $1.28 per shot glass for 144
• Suggestion – bars could buy them, $4 shots, $2 to bar and $2 to Pride
• Vendor fees/sponsorship fees are separate from individual/family sponsorship
• Corporate Sponsorship fees proposal top sponsor $5000 will sponsor main stage, $4000 parade sponsor, $3000 PrideFest sponsor, $2000 honor wall sponsor, $1000 pride brunch
• Motion to approve individual friends and family sponsorship levels
• Motion to approve corporate sponsorship levels (postponed to online vote for Monday)
o Alan and Justin and Stinky have been working on 501© 3, will meet Friday to begin process (20-30 hours of legal work)
o Parade a lot of new people are involved, street closure approved
o Stinky, street closures approved, working on entertainments

• Budget Updates
o All expenses from last year are paid, we are $70 in the red starting the year
o Angela is the only person able to withdraw money from the account
o US Bank is our bank
o Jim mentioned that Wells Fargo has supported us in the past, and we should look at our sponsors
o Decided not to change banks at this time, but to talk to Wells Fargo re: supporting Pride in the future

• Review Accountabilities
o Tom will email Justin logo
o Anthony will email sponsorship packet to Central Committee for vote on Monday

• Adjourn