Pride meeting minutes 3-5-09
• Call to order @ 6:30pm
• Introductions
• Approve agenda
o Moved vote on Rules Committee Chair
o Bonnie with Nationwide update will replace Budget update, since Angela is on vacation
o Besides those two changes, agenda approved
• CCU
o Communications (Ed)
• Ed has no updates, things going well
• Bindery One approached the Saddle, can do printing for cards and postcards
o Rules (Ross/Susie)
• Ross and Susie introduced themselves
• Ross: DSM born and raised, done event planning for last 11 years, state pageant director Miss Gay Iowa, Gay Youth Unlimited, basic understanding of Roberts Rules and happy to learn more
• Susie: coming to meetings since earlier this year, met with Meredith to go over position, educator for Planned Parenthood, member of lots of different GLBT/education organizations
• Anthony discussed the possibility of having co-chairs, as the by-laws are currently written it is not possible, though the bylaws are being re-written, so it is possible that they could be amended to allow for that
o Fundraising (Todd)
• New friends and family sponsorship levels for Pride
• Email
• Wristbands
• Available, so people can check them out to help sell them
• Sold $600 worth already
• Made money back already
• Beerbust Sunday March 8th at the Saddle at 2pm
• Todd and Justin are sponsoring, if people are able to bring food/snacks, let them know
• Pride Volleyball tournament in May
• 6 on 6, half team should be in full drag
• Looking for keg and food sponsors
• Full calendar of events will be available at the next meeting
• ING is $5000 sponsor
• Liberty Gifts was $1000 sponsor for brunch
• Sold several ads already
• Pride pageant, at Garden June 7th, in the afternoon, combined with Saddle View awards
• Pride Idol begins in early May at Buddy’s, goes 6 weeks, finalists perform at Pride mainstage event
o Parade (Justin and Marty)
• Email/communication has been developed for responding to parade entrants
• Several people have already expressed interest in parade
o Pridefest
• Booked headliner – Crystal Waters
• Getting quotes on sound/stage/etc
• Getting vendor information
• Talking about some kind of giveaway to get people’s email/contact info as they come in
• Out of Box will donate MP3 player for raffle
• Budget (Angela)
o Angela is still on vacation
o Bonnie came from Nationwide
o Nationwide will do $3000 sponsorship
o Justin found accountant to file our 2008 taxes
• Update on 501c3 status (Allyn)
o Introduced Christine Halbrook, who will be doing a lot of the work on our 501c3
o Drafted conflicts of interest policy and articles of incorporation
o Discussed our financial relationship with One Iowa
• Legally, One Iowa cannot be required to give CCP all the money that comes in, we just need to trust them to do that
o Christine discussed fictitious name resolution, change of registered agent, and other documents we needed to update for 501c3
• Review Accountabilities for each committee chair
o Justin will clarify bylaws/rules committee issue with Allyn
o Anthony will email Todd list of media contacts for adding events to calendars
o Anthony will put something on blog looking for contestants for pageant
o Anthony will run email to last year’s vendors by Festival Committee and then send
o Susie will find out when we can advertise Crystal Waters and let Anthony know
o Justin will get needed forms to Secretary of State
o Allyn and Christine will get paperwork filed after Justin gets forms to Sec. of State
o Angela will get 2008 tax information to Justin
• Closing Announcements
o Next board/committee chair meeting March 19th at 6:30pm
o Next open planning committee meeting is April 2nd at 6:30pm
• Adjourn, 7:31pm
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