We will start updating the blog with the meeting notes.
Here are our first two meeting of the year's meeting notes:
Capital City Pride
December 4, 2008 -- Minutes
Central Library: Room 3
• Call to order – 6:30 p.m.
• Roll Call
➢ Moderator: Anthony Mariano
➢ Vice Moderator: Justin Devries (elected at this meeting)
➢ Secretary: KellyMarie Ziemann
➢ Treasurer: Angela Bowman (elected at this meeting)
➢ Member-at-large: Ed Fouts
➢ Member-at-large: Bryan Smith
➢ Member-at-large: Sandy Bowman (elected at this meeting)
➢ Also in attendance: Mongo, Marty Larson, Tom Hayna, Justin Murdock, Megan Lyman, and Sidney Hird
• Round table introductions of attendees
• Announced vacant positions (Vice-Moderator, Treasurer, Member-at-large)
• Justin Devries expressed interest in Vice-Moderator, was nominated, elected, and accepted the position
• Angela Bowman expressed interest in Treasurer, was nominated, elected, and accepted
• Sandy bowman expressed interest in serving as a Member-at-large, was nominated, elected, and accepted
• Discuss the vision for 2009 Pride week, the internal workings of the group, and how board meetings are conducted
➢ Vision
• Mongo proposed moving Pride events to East Village
• Also proposed using Rolling Thunder stage (and possible East Village discount)
• Suggestion – block off streets similar to World Food festival?
• E. 5th from Grand to Locust, and parking lot?
• Put stage South of Locust on E. 5th, and vendors on E. 5th?
• Sandy, as a vendor in past years, requested vendors be more centralized
• Stinky opened up a discussion about if we wanted Pride events scheduled all week
• Mongo suggested coordinating with Mr./Ms. Gay Latino pageant
• Also suggested to coordinate with area gay sports leagues
• Ed suggested moving the discussion of exact PrideFest specifications to the PrideFest committee, who is responsible for the festival itself
• Stinky will come up with a proposal for moving the festival and bring it to the January meeting
• Meredith will give us an overview of the financials from 2007, and discuss integrating our new treasurer
➢ Meredith went over itemized expenses for 2008
➢ Meredith provided overview of Pride 2008 Annual Report
➢ Tabled voting on Annual Report until January’s meeting
• Discuss and vote on bringing in Pride Brunch in place of Pride Ride
➢ Pride Ride was a Community Center event that Capital City Pride was asked to help with in 2008
➢ Since One Iowa has taken over Community Center, they will also take over Pride Ride
➢ This was discussed, and it was determined that the Pride Brunch would fall under the supervision of the Fundraising Committee
➢ Also, Stinky suggested that the brunch location should move from its current home at the Thoreau Center to an outside tent near the PrideFest venue
• Discuss who would like to be involved in different planning committees
➢ Communications – Ed Fouts (Chair)
• The website is in a period of transition, and this committee is looking for help to make it as user-friendly as possible
➢ Rules – Meredith MacQuigg (Chair)
➢ Fundraising – Todd Kruckenberg (Chair), Megan Lyman
➢ Parade – Justin Murdock (Co-Chair), Marty Larson (Co-Chair)
➢ PrideFest – Bryan Smith (Chair), Mongo (Logistics)
➢ Pride Ride – No longer needed, as this is being taken care of by One Iowa
➢ Gay in the Gateway – Meredith will talk to Linda and Denise from Ritual CafĂ© about this and report back in January. They may decide to take over the event. If they do not, and if we do decide to continue this event as a fundraiser, planning will fall under the Fundraising Committee
• Create accountabilities for each committee member
➢ Bryan
• work on PrideFest possible layout/design
➢ Mongo
• measure in East Village
➢ Justin
• draft new meeting time proposal and survey plan
➢ Angela
• draft budget
• look into new storage shed
➢ Meredith
• talk to Linda and Denise re: Gay in the Gateway
• talk to Cyndi re: posting annual financial report online
• get contact info for website people to Ed
➢ Anthony and Ed
• Look at website changes
➢ Kelly
• Send minutes
• Send contact info for central committee members to all central committee members
• Any thoughts brought to the table for our next meeting?
➢ Justin questioned why the meetings are on the 1st Thursday of each month and suggested that more people might come if the meetings were on a different day or time
➢ He offered to develop a survey and proposal for moving the meetings and present it at the January meeting
• Closing Announcements
➢ Next 2009 Planning Committee meeting: January 8th, 2009 (Central Library)
• Adjourn 7:55pm
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CCP Meeting Notes 01-08-2009:
I. Call to order – 6:30pm
II. Roll call
(Marty Larson, Sidney Hird, Megan Lyman, Justin DeVries, Justin Murdock, Callen Llbeda, Ana Yberra-Rojas, Susie Cook, Bryan Smith, Mongo, Angela Bowman, Sandy Bowman)
III. Monthly CCP meetings consist of 4 parts
• CCU – Committee Chair Update
• Committee Proposals
o Time for each committee to discuss any specific proposals that they have
• Assign Specific items for each committee
• Assign specific to do’s for each committee chair
IV. Go over what Committee Chair Update should look like
V. Committee Chair Updates (CCU)
Communications – Ed Fouts (Chair), Todd
Actively seeking assistances
Doesn’t have software needed to update website
Some people have volunteered, but no one is firm
Looking for people wanting to help with the Pride Guide
Justin M. asked if this was tied to fundraising… yes it is
5 years ago, the guide raised $5000
2 parts of guide
Selling ads
Laying out actual guide itself
Would like 6-8 volunteers for guide itself
Planned Parenthood communications department may have staff that can help with software
There may be people at the ISU Alliance who might be
willing to help with writing, other contributions to Pride Guide
email Kyl James to see if there are other people at Principal
who can help
*Rules – Meredith (Chair)
No report
*Fundraising
Megan approached US Cellular, her employer, and they will provide cell phones for key players to use during festival so they are not using their own minutes
She also approached them about sponsorship, and they are working on some kind of additional involvement
Mongo mentioned that there is a Pride bingo fundraiser January
31st 2pm, donation at the door, raffles, etc.
Pride Chain – each bar can have strips of paper, sell chains,
competition
*Pride Fest – Stinky and Mongo (Chairs) Susie
Stinky proposed festival location for Saturday and Sunday move to East Village
The committee voted to move the festival from Simon Estes
Must leave a 22 foot fire lane
New city ordinance: any businesses in the area (The Continental, The Underground) have to have a letter from us before they can sell in the street
If you are not a sponsor, they would pay flat fee, or percentage
The committee will discuss this further and come back with a proposal
*Parade -- Justin & Marty (Co—Chairs)
Justin showed new parade route
We did vote to accept new parade route
Marty shared that they have several volunteers already lined up
Want to get more diversity in parade line-up
*Also talked about Mr./Ms./Ms. Teen/Mr. Teen
Their contracts do say that they will fundraise and assist with Pride
Anthony is working with Evian to make that happen
Mongo also proposed the Saddle wanting to have a Mr/Ms Latino
VI. Review Accountabilities
Susie will talk to Planned Parenthood communications people about software
Susie will talk to Kyl
Susie will talk to talk to her contacts to get contact info for Drake’s GSA and DMU
Justin M. will develop poster that we are looking for volunteers, put Anthony’s email on the poster as contact info
Megan will talk to her brother regarding website design
Megan will talk to Ross about additional pageants throughout the year
Megan will talk to her contacts to get in contact with u of Iowa
Mongo & Stinky will finalize proposal on wristbands/vendor fees and bring back to committee
Justin D. and Anthony will get parade route up on website
Ed will send vendor list to Stinky
Ed will keep trying to get annual meeting minutes on website
Justin will keep working on proposal to switch meeting time/day
VII. Closing Announcements
VIII. Adjourn 7:30pm